Privacy Policy – The Podcast Boss

Last updated: 1 December 2025

The Podcast Boss (“we”, “our”, “us”) is committed to protecting your privacy. This policy explains how we collect, use, store, and share your personal information when you visit our website, enquire about our services, or work with us.

We follow Australian Privacy Principles (APPs) and take reasonable steps to safeguard all personal information we hold.

1. Information We Collect

We may collect the following types of information:

1.1 Information you provide directly

Name, email address, phone number
Business or company details
Information submitted through forms (enquiry form, quote requests, bookings)
Payment information (processed securely via third-party providers; we do not store credit card details)

1.2 Automatically collected information

When you visit our website, we may collect:

IP address
Device and browser information
Pages visited and time spent on site
Referral source
Cookies and tracking data used for analytics and advertising

1.3 Client project information

When you work with us, we may collect:

Podcast audio and video files
Artwork, branding, or assets you provide
Project notes, briefings, and approvals
Hosting details or RSS information

This information is used strictly to deliver the services you’ve asked for.

2. How We Use Your Information

We use your information to:

Respond to enquiries and provide quotes
Deliver podcast production, editing, strategy and studio services
Process payments and manage accounts
Send project updates and deliverables
Maintain bookings and scheduling
Improve the website, user experience and marketing performance
Comply with legal or regulatory requirements
Send occasional updates or marketing emails (you can unsubscribe anytime)

We never sell your personal information.

3. How We Store and Protect Your Data

We store information using secure, reputable systems and cloud services, including:

CRM and email platforms
Project management and file storage tools
Encrypted payment processors

We take reasonable steps to prevent unauthorised access, misuse, loss or disclosure.

If a data breach occurs that may cause harm, we will notify affected individuals in line with the Notifiable Data Breaches Scheme.

4. Sharing Your Information

We may share your information with:

Contractors or team members working on your project
Payment processors (for example, Stripe)
Podcast hosting platforms (only when you engage us to publish your show)
Service providers who support our website, analytics and operations

All contractors and service providers are required to handle your information securely and only for the purpose of supporting our work.

We do not sell data. We do not provide your information to unrelated third parties.

5. Cookies and Tracking

Our website may use:

Cookies to improve your experience
Analytics tools (such as Google Analytics)
Advertising tools that track conversions (such as LinkedIn Ads or Meta Pixel)

You can control or disable cookies through your browser settings.

6. Overseas Storage

Some third-party services we use may store data on servers located outside Australia. Where this occurs, we ensure they meet industry-standard security and privacy requirements.

7. Accessing or Updating Your Information

You may request:

A copy of the personal information we hold about you
Corrections or updates to your information
Removal of your information, where legally permitted

To request any of these, email: gil@thepodcastboss.com.

8. Links to Other Websites

Our website may include links to other sites. We are not responsible for the privacy practices of other websites.

9. Changes to This Policy

We may update this policy occasionally. The most recent version will always be posted on this page.

10. Contact Us

For questions about this policy or how your information is handled:

The Podcast Boss

Brisbane, QLD, Australia

Email: agency@thepodcastboss.com